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Landlord Gas Safety Certificate and Boiler Service
As a landlord it is your responsibility to make sure that all gas appliances as well as chimneys and flues are inspected annually. You must also provide a copy to your tenants.
If the engineer determines that an device or installation to be immediately hazardous, they will ask permission to disconnect the gas supply and recommend that inspection hatches be installed.
What is a Gas Safety Certificate (GSC)?
A gas safety certificate issued by a landlord is an official document that proves that all gas appliances and flues within the rented property have been checked by an experienced gas engineer. Landlords must arrange a gas check for each rental property they have at least once a year. The inspection is performed by an Gas Safe registered engineer and checks to ensure that all pipework appliances, flues, and pipes are in good working condition and that they comply with safety regulations.
Landlords are also required by law to give their tenants copies of the CP12 Gas Safety Certificate (Gas Safety Record) after each annual gas safety inspection and test. This should be given to tenants within 28 days after the Gas Safety Inspection and to new tenants at the beginning of their tenure.
CP12 is an abbreviation used for the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) before it was replaced by the Gas Safe Register in 2009. The form lists the date of the last gas inspection or test as well as the results of these, any actions or issues that need to be addressed, and the name of the person who performed the check.
The engineer will offer advice if the Gas Safety Check reveals any issues with the gas appliance. This will include what needs to be addressed so that it is safe for use. If a gas appliance is found to be dangerous immediately or abnormally dangerous, the gas supply must be disconnected until the problem is fixed.
If a tenant refuses to permit access to the gas safety checks to be completed the tenant is guilty of an infraction that is punishable by law. A landlord can apply to the courts for an injunction order if necessary, however it is generally more efficient to simply send a strongly worded letter explaining the reasons why it is crucial that the checks are carried out and what they will entail. This should encourage a reluctant tenant to let access in, and if otherwise, the landlord could have to think about starting the eviction process.
How often should I obtain a Gas Safety Certificate?
By law, landlords and let agents are required by law to conduct an annual gas safety inspection of the chimneys and gas appliances they offer to their tenants. This is to ensure that the equipment is safe for them to use and to ensure that there aren't gas leaks in the building. Gas inspections are a vital obligation for landlords and they must ensure they are conducted by a certified engineer.
The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which confirms that an engineer has completed a gas inspection in the last 12 months. It is issued to the landlord and must be given to the tenant as proof of the security of the gas supply. It is valid for 12 months and needs to be renewed annually.
A landlord who is unable to provide a Gas Safety Certificate for their tenants could be fined. Gas Safety checks must be completed by landlords in time. They must keep a copy in case tenants request it.
Installing inspection hatches in all gas appliances is a good idea because it lets engineers gain access to the appliances for annual inspections. If the appliance is deemed to be in danger during an inspection, the engineer will formally categorise it as such and shut off the boiler and advise that tenants not to use it until the inspection hatch has been installed.
Landlords must also provide their tenants with at least 24 hours' notice prior to entering the property to conduct Gas Safety Checks. This allows tenants time to plan their inspection and request permission if they need. If a tenant refuses entry to the engineer the landlord must explain why this is necessary and what would happen if the tenant refused. If the tenant refuses to allow the engineer entry, the landlord can consider evicting the tenant under section 21 of the 1988 Housing Act.
What is the consequence if I don't have a Gas Safety Certificate?
In essence it is the landlord's legal obligation to ensure that their property is equipped with a valid gas safety certificate before tenants move in. Infractions to this law could result in a landlord being prosecuted or being fined a significant amount. The regulations also stipulate that a landlord must provide an electronic copy of the gas safety record to their tenants on request.
Landlords must have a Gas Safe registered engineer visit their rental property for a gas check on all [MK Gas Safety](https://www.mkgassafety.co.uk/) appliances. During the inspection, a Gas Safe registered engineer will note any problems that could pose a danger to tenants. The engineer will issue an CP12 Gas Safety Document, also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).
This is an important piece of documentation that all tenants should take possession of and keep. This document contains information about gas installations in a rental home and the dates they were tested and expiration dates. It can help tenants identify any issues with their appliances or installation and make sure that they are aware of how to contact a Gas Safe engineer to have them checked.
Landlords must provide an inspection report on gas safety to their tenants, new and current, within 28 days after the engineer has visited their property. They must also give a copy of the CP12 to the tenant on the day that their tenancy starts. Landlords who fail to provide an original copy of the gas safety certificate may be prosecuted under the regulations and face unlimited fines or six months imprisonment.
In the same way landlords must make sure that carbon monoxide detectors work in their homes and make arrangements for them to be tested each month. If the alarm is not functioning, the landlord has to fix it. The rules around this are applicable to council, private, and housing association landlords, and also to licensable Houses of Multiple Occupation (HMOs).
In June 2017 In June 2017, the High Court ruled that it was illegal for landlords to send Section 21 notices without providing their tenants with a valid gas Safety Certificate. The decision was based on the law that stipulates that landlords with assured shorthold leases must have a record of their gas safety for their property prior to the time tenants move into the property.
How do I get a Gas Safety Certificate (GSC)?
Landlords have a legal responsibility to ensure that the gas appliances, flues and pipework within their properties are safe for tenants. This is covered under the Gas Safety (Installation and Use) Regulations 1998. In order to comply with these regulations, landlords must conduct annual gas inspections on all gas appliances and flues that they install in the building. This is called a CP12 Gas Safety Certificate and it must be completed by a qualified Gas Safe Registered Engineer after each inspection.
Landlords should also consider performing a boiler inspection simultaneously with an CP12 inspection. This will ensure that the gas appliances are functioning properly and safely. Gas engineers can provide an integrated CP12 inspection and boiler service at a reasonable cost. They will examine the seals of boiler burners, inspect for leaks and cracks within the flue system and clean the heat exchanger, and perform general maintenance.
The CP12 is sometimes known as "landlord's gas safety certificate", although it actually is called the Gas Safety Record Documentation. It contains the results of safety tests, as well as specifics of any issues or actions that must be taken care of. Landlords must provide their tenants the CP12 document no later than 28 days after the Gas Safety Check is completed.
It is crucial that landlords and letting agents only allow Gas Safe registered engineers access to the property for safety inspections and maintenance. It's a good idea to inform tenants about the importance of allowing access and explain that the gas engineer will help keep them safe from carbon monoxide poisoning. If the tenant is reluctant to permit access, it's the landlord or letting agent's duty to clarify the legal obligations in writing and then follow by visiting the property to force entry if needed.
Gas Safe ID cards should be requested by tenants before allowing them to enter the property. This will confirm that the engineer is competent to work on your home's systems and therefore be trusted to perform the safety inspection. It is also important to know that a gas technician can legally shut off the malfunctioning equipment or cut off your gas supply if needed.